Apply Bill Credit to a Bill with a different Accounts Payable Account assigned

When a bill and billcredit have different assigned Accounts Payable account in the account field weare unable to apply them to each other in NetSuite.

Scenario:

1.     Bill= Accounts Payable 1

GLimpact:
Dr. Expense = 100.00
Cr: Accounts Payable 1 = 100.00

2.     BillCredit = Accounts Payable 2

GLimpact:
Dr: Accounts Payable 2 = 100.00
Cr. Expense = 100.00

Note: Vendor A isassigned for both transactions

 

Under Transactions> Purchases/Vendors> PaySingle Vendor or Pay Bills thesetransactions cannot be applied to each as they have different Accounts Payableaccount assigned even if they are under one vendor

 

Solution:

1.     Step1: Create a journal entry underTransactions> Financial> Make Journal Entries with the followingaccounts and Vendor A assigned in the Namecolumn:

Dr. Accounts Payable 1 = 100.00
Cr. Accounts Payable 2 = 100.00

 

2.    Step 2:

a.    Navigate to Transactions>Purchases/Vendors> Pay Single Vendor.

b.    Select Vendor A in the Payee field.

c.    Assign Accounts Payable 1 in the Account field.

d.    Check the Applybox for the Bill and the Journal.

e.    Hit Save.

 

3.    Step 3

a.    Navigate to Transactions>Purchases/Vendors> Pay Single Vendor.

b.    Select Vendor A in the Payee field.

c.    Assign Accounts Payable 2 in the Account field.

d.    Check the Applybox for the Bill Credit and the Journal.

e.     Hit Save.